Standard Functions (1)

Servers

Link TokOpen Servers to provide staff with secure document visibility across your whole organisation.

Independently manage where each database is located on the LAN or WAN to minimise network traffic.

Databases

Control which TokOpen Servers and databases a User can access. Manage password access according to Company security rules.

Each TokOpen Server can be set-up with single or multiple databases to enforce document security. For example, Set-up the Human Resources Department with their own database. Enforce and maintain security policies quickly and automatically across the system.

Drawers

Define folder and document indices independently for each Drawer.

Enforce folder and document security using Privilege Filters that restrict what individual Users or Groups of Users can do within a Drawer.

Publish and control which Drawers, Folders and Documents can be accessed from the Internet or your Intranet.

Filter Document Types to present only those relevant to each Drawer.

Apply Document Type storage rules for each Drawer.

TokOpen will relate to your existing paper-based filing systems, with the additional benefit that you can store all types of related documents within the same folder and find them instantly.

Company managers (a Group of Users) may have the privilege to perform many actions. However, when accessing the Accounts Drawer, all their privileges are removed with the exception to view select folders and documents.

Enables a single document to be centrally managed while also controlling who can see it and from where, i.e. remote using a web browser or direct using TokOpen.

Strengthens system security and improves user efficiencies by presenting those Document Types relevant to each Drawer.

Reduces your network traffic by using distributed storage.

Enforces document security, i.e. any document created in the Human Resources drawer is stored to a different location compared with the same Document Type created in another Drawer.

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