Standard Functions (2)

Folders & Documents

Enforce security by controlling which Users and or Groups of Users can access individual folders and documents.

Control individual Users’ access to folders and documents and manage their privileges.

Use TokOpen’s Image Viewer to work with paper documents on-line.

Store dynamic links to web sites or save static web pages as a Document.

Store e-mails with attachments along side other documents in the same folder.

Create, store or import any type of application document within a folder.

Import documents or Drag and drop them directly into a TokOpen folder.

E-mail a document or a reference to the document that is accessed using either TokOpen or a web browser.

Only displays the Drawers, Folders and Documents a User or Group of Users are permitted to access using TokOpen or a web browser.

No need to use folder and file shares, simply assign the access privileges. TokOpen will automatically control access and what each User or Group of Users is permitted to do.

TokOpen’s image viewer is easy to use and intuitive supporting annotations, thumbnails, printing, faxing and e-mailing.

Ideal for companies that regularly access information on the web or need to capture a web quote and store it alongside other related documents in the same folder.

Any attachments included with a Microsoft Outlook email are preserved when stored in a TokOpen folder.

If you can run the application on your Windows based workstation then documents created by the application can be stored and managed within a TokOpen folder.

No matter where the documents or even forms are created they can be easily imported into a TokOpen folder.

Improves information sharing and minimises network traffic while continuing to centrally manage a single document.

Documents Types

Set-up different Document Types according to different document, industry and legislative rules.

Manage Document Type storage rules.

Control which Users and Groups of Users can access a Document Type and their privileges.

Set compression rules when an image document is created.

Ensure all documents created comply with the respective legislative and business rules, irrespective of who or where across the organisation the document is created.

Enforces document security, improves their evidential weight while also reduces network traffic by storing documents where there is greatest demand.

Maximises document and system security by enforcing default access permissions when a document is created. Further strengthens compliance with standards and codes of practice.

Balances network traffic, output quality and legal admissibility considerations according to your business requirements and related legislative.

Click here to see how 'TokOpen manages the storage and retrieval of your documents'