Document Management for Accounts Payable & receivable

Reduce costs and increase profitability.

Tokairo has integrated TokOpen with the leading Finance Systems to provide online access to finance based documents directly from your existing system screens so you can gain greater control over suppliers and streamline existing business processes, removing the historical paper chase of having to photocopy and distribute documents such as invoices and purchase orders for approval.

Central to the success of these systems is the ability to integrate with your existing finance system and the flexibility to be used across the company, even between suppliers and customers for streamlining the existing purchase to pay processes.

Select the following link to view how TokOpen provides a more efficient and effective document management solution for the management of finance documents ( 391 KB) across your company and with suppliers and customers.

Tokairo has integrated workflow solutions for the following Finance Systems:

Sage Line 50, 100, 200 and 500
SAP Business 1 and SAP R32
Microsoft Navision and Great Plains
JD Edwards OneWorld
Oracle Financials
Dimensions
JBA System 21

Tokairo has delivered the following systems to both small and the largest companies, government agencies and learning centres.

Click on the links below to read more about each benefit:

Other benefits include:

Improving the document storage and approval process by storing and managing the Finance departments documents electronically enabling the authorisation process to become instant, even if the manager is on the other side of the Country.
Reducing the paper chase using TokOpen’s workflow system, providing online access to documents i.e. purchase invoices requiring approval using a standard web browser.
Enforcing greater control over the payment process providing staff who approve invoices with online access to associated documents, for example delivery notes to ensure you only pay for goods received.
Enforcing greater control over the management and approval of debit notes and contra invoices through a workflow process against an original sales invoice.
Providing staff with online access to other documents relating to a transaction directly from your existing Finance System, for example purchase orders, sales invoices, debit / credit notes, delivery notes, correspondence, etc.
Reducing your debtor days by providing online access to delivery notes and ensuring sales invoices accurately match the goods / services a customer accepted delivery for.

For more information on any of our document management software products or services please call +44 (0) 1908 366 388 or click here to complete our online enquiry form.